Family Educational Right and Privacy Act (FERPA)

California Health Sciences University is committed to the protection and confidentiality of student records and safeguards the privacy and security of those records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA). FERPA is a federal law that pertains to the release of and access to student educational records.

FERPA provides students the following rights:

  1. The right to inspect and review educational records
    Within 45 days of the day the Office of the Registrar receives a written request for access. The student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
  1. The right to request the amendment of the educational records
    If the student believes them to be inaccurate. The student may ask the University to amend a record that the student believes is inaccurate. The student should write to the Registrar, clearly identify the part of the record that is inaccurate and specify why the record is inaccurate. If the University decides not to amend the record as requested by the student, the Registrar (or an appropriate official, if the record is maintained by another office), will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment
  1. The right to consent to disclosures of personally identifiable information
    Disclosure of personally identifiable information (PII) in the student’s educational record requires consent from the student. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.
  2. The right to file a complaint
    The student may contact:

            Family Policy Compliance Office
            U.S. Department of Education
            400 Maryland Avenue, SW
            Washington, DC 20202-5920

FERPA Authorization

If you wish to authorize a third party (such as a parent, spouse, sponsor, etc.) to have general access to your academic information, you may grant authorization by completing the FERPA Authorization to Release Non-Directory Records. Return completed signed form to the Office of the Registrar at registrar@chsu.edu.

Annual Notification of Rights

Students will be notified annually of their FERPA rights.

FERPA Guidelines for Staff and Faculty

Information on FERPA for staff and faculty.

Directory Information

Directory information is information contained in an education record of a student which would not generally be considered harmful or invasion of privacy if disclosed.

The following items are designated as directory information at CHSU:

  • Student’s Name
  • CHSU E-mail Address
  • Address
  • Telephone Number
  • Photo
  • Field of Study
  • Classification (Class of/Graduate)
  • Enrollment Status
  • Dates of Attendance
  • Club and/or Organization Memberships
  • Degrees, Honors, and Awards
  • Most Recent Institution Attended

Non-Disclosure of Directory Information  

A student may request non-disclosure of “Directory Information” to the general public. The student must submit a FERPA Opt-Out of Directory Information form to the Office of the Registrar indicating what directory information not to be disclosed. This form remains in effect on the student’s record until written notification has been received from the student to update the previous request to opt out of directory information.

More information on the Family Educational Rights and Privacy Act (FERPA) is located on the U.S. Department of Education at: https://www2.ed.gov/policy/gen/guid/fpco/ferpa.