Office of the Registrar

Enrollment and Degree Verification Requests

• If you need verification of your enrollment or completion of degree, please complete, sign, and submit the Enrollment/Degree Verification Request form. If you have a document from an external agency to be completed, please include the document with your request form and submit to the Office of the Registrar by mail, email, fax, or in person. Requests are processed within 3-5 business days.
• If you are a Third-Party requesting verification of an enrollment for a CHSU student or degree completion for an Alumni, please Fax your request to the Office of the Registrar at 559-473-1487.

Student Forms

Form	University Area	Description
Change of Address	University	Use to update local, mailing, or permanent address, phone numbers, personal email address. Local address only, can be done through the SONIS student portal.
Course Grade Appeal (COM)	College of Osteopathic Medicine	Request must be submitted within 10 days of grade posting.
Course Grade Appeal (COP)	College of Pharmacy	Request must be submitted within 10 days of grade posting.
Emergency Contact Information	University
Enrollment Degree Verification	University
FERPA Consent to Release Student Information	University	Use this form to authorize release of student education records to a third party.
FERPA Letter of Recommendation	University	Use this form to request education record information to be included in the letter
FERPA Opt-Out Directory Information	University	Use this form to opt-out from the release of directory information.
FERPA Request to Review Education Records	University
Independent Study Electives (COM)	College of Osteopathic Medicine	OMS-IV students, use this form to request to complete an Independent Study Elective course.
Leave of Absence Request (COP)	College of Pharmacy	Use this form to request a temporary Leave of Absence.
Leave of Absence Request (COM)	College of Osteopathic Medicine	Use this form to request a temporary Leave of Absence.
Leave of Absence Request (CBHP)	College of Biosciences & Health Professions	Use this form to request a temporary Leave of Absence.
Letter of Good Standing Request for COM Clinical Education Form	College of Osteopathic Medicine	Use this form to request a letter of good standing for COM Clinical Education purposes only. (For all other Letter of Good Standing Requests, please use the Enrollment/Degree Verification university form above)
Name Change Request	University	Use this form for legal name changes.
Petition for Readmission	College of Osteopathic Medicine	Complete this form if you are on a leave of absence or suspension prior to returning to the CHSU-COM program.
Third Party Authorization Diploma Pickup	University	Use this form to authorize a third party to pick up your diploma.
Transcript Release Form	University
Transcript Release to the CA Board of Pharmacy Form	College of Pharmacy
University Withdrawal	University	Use this to completely withdraw from the University.

gRADUATION

CHSU conducts an annual commencement ceremony to officially award degrees, after the conclusion of the Spring semester. The conferral date is the date of the commencement ceremony which is posted on the diploma and on the official transcript, subject to final verification on completion of degree requirements by the Office of the Registrar.

Students who have not satisfied all requirements of the degree prior to the commencement ceremony may participate in the commencement ceremony if requirements are reasonably expected by the Dean/Director to be completed within the next few weeks following the graduation ceremony and who have been recommended by the voting faculty. The conferral date will be posted upon successful completion of pending degree requirement(s).

Petition to Graduate

Students must submit a Petition to Graduate form. In preparation for graduation, students who are eligible to graduate will receive an email in January of the conferral year from the Office of the Registrar to complete and submit the following:

• Graduation Petition Form
• Graduation Survey Link

Diplomas

CHSU has partnered with Parchment, a digital credentialing service, to print your physical diploma and offer an official digital version of your diploma. Following completion of all degree requirements, students will receive a congratulations email from Parchment asking them to “claim” their digital diploma, which will reside on a secure website but can be easily shared on social media and downloaded as a secure PDF file.

To access your digital diploma, you will need to log on to your existing Parchment account, if you already have an account, or create a new account in Parchment, if you do not have an account. Your digital diploma will always be accessible through your Parchment account.

For help claiming your digital diploma:

Students will receive one (1) paper diploma and one (1) official digital version of your diploma free of charge. The size of the paper diploma for the College of Osteopathic Medicine is 11 x 14. The College of Pharmacy and the Master of Science in Biomedical Sciences program diploma size is 8 ½ x 11.

The diploma will list your legal name as it appears on your unofficial transcript located in your SONIS student portal. If your name is incorrect or has changed, you will need to submit a Name Change Request form and supporting documentation prior to graduation to the Office of the Registrar.

It takes approximately two to three weeks from the close of the term for the Registrar’s Office to review that all degree requirements have been satisfied and to officially confer your degree. Once your degree has been officially conferred, your diploma will be ordered and mailed by Parchment.

Diplomas are mailed and emailed directly to students at the most current address on file. To ensure proper delivery of your diploma, Parchment will send email notifications to confirm your mailing address. You will have 72 hours after the receipt of the email to confirm your mailing address. Parchment will also send you an email notification when diplomas have been mailed so you can track your paper diploma. Diplomas are usually received within 4 – 6 weeks.

Please note that diplomas will not be released for any student who has outstanding financial obligations to the university.

Report a Damaged Diploma

If you receive your mailed diploma and it is damaged, please email a photo of the damaged diploma to registrar@chsu.edu so we can order a replacement diploma.

Request a Replacement Diploma

Replacement diplomas may be issued in case of the loss or destruction of the original; or when a name change has occurred. CHSU has authorized Parchment to provide replacement diploma ordering via the web. The signatures appearing on the diploma will be those of current University officials and will include a reissue line at the bottom of the document.

Alumni may place a diploma reorder through their Parchment account.

For help ordering a Replacement Diploma:

The Replacement Diploma fee is $50.00 per copy and only payable through Parchment by credit card. In some cases, the fee can be waived i.e., diploma arrived damaged, the diploma never arrived, and the address is accurate, and it is within one year of the original shipping date. Replacement diplomas are usually received within 4-6 weeks after placing the order.

Questions about your diploma, please contact registrar@chsu.edu.

Obtain a Replacement Diploma with a New Name

If your legal name has changed and you want to update that on your permanent record, please complete the Name Change Request form along with 2 forms of identification (evidence of court document required) prior to requesting a replacement diploma.

Student Portals

SONIS Student Portal

The SONIS Student Portal is your secure student portal to manage your University account and provides access to your CHSU student records. The student portal allows current students and alumni to view official grades, GPA, financial aid information, tuition/fees information, course schedules, and degree audits. In addition, you can make updates to certain records such as address changes, emergency contact information and upload documents.

Current students access the student portal with unique credentials provided by CHSU IT prior to matriculation to the University.

The SONIS Student Portal can be accessed at https://sonis.chsu.edu

Steps to Logging on to SONIS Single-Sign on:

• Step 1:  Select either “Student” or “Alumni” from the pull-down Login menu.

• Step 2:  For new incoming students/alumni – enter your CHSU email account & password you received from CHSU IT. Once you have entered the information, you will be asked to provide a four-digit PIN number on the first login attempt only. After the first login, you will log on to the portal by clicking on the “Login with Microsoft”. For current students, you can login with Microsoft.

D2L Brightspace

CHSU uses D2L Brightspace as the primary learning management system, providing an innovative approach in creating, hosting, and editing online learning resources to support student learning.

Steps to Logging on to Brightspace

• Step 1:  Log in to https://chsu.brightspace.com/d2l/login
• Step 2:  Enter your CHSU Username and Password (initial sign on)
• Step 3:  Click “Log In”

Find your course in Brightspace

• Step 1:  After logging on to Brightspace, on the top of the page, click on the nine squares at the top right hand corner
• Step 2:  Enter the course you are searching for: (i.e., COM 1995) and enter.

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